UMUDA KOŞANLAR ASSOCIATION REGULATIONS


Name and Center of the Association


Article 1 - Name Of The Association is "Umuda Koşanlar Association ".

The center of the association is Istanbul.    

The Association may establish branches within the country and abroad.


The Purpose of the Association and the Working Areas and Forms by the Association to Realize This Purpose and the Area of Activity


Article 2 -The association has been established with the principle of "underlying full while his neighbor is hungry is not from us" by raising the phenomena of cooperation, sharing, empathy and brotherhood, with the understanding of volunteerism and service, with the aim of sharing and living hope together with all the oppressed orphans, victims of mental and physical violence, victims of war, poor, miserable and sick people, animals and nature, primarily with children, and with the aim of inviting people to unity and solidarity in extraordinary situations such as disaster, war, famine and so on and meeting the indispensable financial and spiritual needs of the people in need such as food, clothing, health, shelter and accommodation.


Working Areas and Forms to be Carried Out by the Association


1-Making researches for the activation and development of their activities,  


2-Organizing educational activities such as courses, seminars, conferences and panels, 


3-Providing all kinds of information, documents and publications necessary for the realization of the purpose, creating a documentation center and publishing publications such as newspapers, magazines, books and journals in line with their purpose in order to announce their works,


4-Providing a healthy working environment for the realization of the purpose, providing all kinds of technical tools and equipment, fixtures and stationery materials,


5-Performing aid collection activities and accepting donations from within the country and abroad with the condition of having the necessary permissions,


6-Establishing and operating economic, commercial and industrial enterprises in order to provide the revenues needed for the realization of the objectives of the Regulations, 


7-Establishing clubs and social and cultural facilities and to furnish them for their members to benefit from them and to utilize their free time, 


8-Organizing dinner meetings, concerts, charity balls, theater shows, exhibitions, sports activities, trips and entertaining events etc. to ensure the improvement and maintaining of human relations between the members and ensuring that members benefit from such activities,


9-Buying, selling, renting, leasing and establishing real rights on movable and immovable properties needed for the activities of the association,


10-In case it is deemed necessary for the realization of the purpose, establishing a foundation within the country and abroad, establishing a federation or joining an established federation, and establishing facilities that associations can establish with the necessary permissions,


11-Taking part in international activities, becoming a member of associations or organizations abroad and cooperating with these organizations,


12-In case it is deemed necessary for the realization of the purpose, carrying out joint projects with public institutions and organizations for issues that fall within their fields of duty, without prejudice to the provisions of Law No. 5072 on Relations of Public Institutions with Associations and Foundations,


13-Establishing funds in order to meet the indispensable needs of the members of the association such as food and clothing and short-term credit needs with other goods and services,


14-Opening branches and representative offices where deemed necessary,


15-Creating platforms to realize a common goal with other associations or foundations, unions and similar non-governmental organizations in areas that are related to the purpose of the association and are not prohibited by law,


16- Carrying out all kinds of activities required for the realization of the purpose and are not prohibited by law, 


Field of Activity of the Association

The association operates in the social field both in Turkey and abroad.


Right to Become a Member and Membership Procedures


Article 3- Any natural or legal person who has the capacity to act and who has agreed to work in this direction by adopting the purposes and principles of the association and who has taken active volunteerism activities for at least one year and is referenced by any member from the Board of Directors and who meet the conditions stipulated by the legislation has the right to become a member. However, foreign real persons should also have the right to settle in Turkey in order to become a member. This condition does not apply to honorary membership.

Membership applications in writing and addressed to the association chairmanship are decided by the board of directors within thirty days and the decision is announced to the applicant in writing. Following the acceptance of application, the member is registered in the book kept for this purpose.

The original members of the Association are the persons who are accepted by the board of directors upon their application to the founders of the association.

Those who have provided important material and spiritual support to the Association can be accepted as honorary members by the decision of the Board of Directors.

When the number of branches of the Association is more than three, the membership records of those registered in the association's headquarters are transferred to the branches. New membership applications are made to the branches. The procedures for acceptance to and removal from membership shall be made by the branch boards of directors and shall be notified to the Head Office within a maximum of thirty days.  


Leaving Membership


Article 4-Each member has the right to leave the association, provided that it is notified in writing.

As soon as the notice of resignation  of the member reaches the board of directors, the leaving procedures are considered finalized. Resignation from membership does not cancel the accumulated debts of the member. 


Removal From Membership


Article 5-Conditions requiring removal from association membership.

1-To act against the regulations of the Association,

2-To avoid from the assigned tasks continuously,

3-Despite written warnings, failure to pay membership fees within six months,

4-Failure to comply with the decisions made by the bodies of the Association.

5-Having lost the terms of membership,

In case of detection of one of the cases listed above, the person can be removed from membership by the decision of the board of directors.

Those removed from or leaving the association are removed from the member registry and they cannot claim rights in the assets of the association.


Association Bodies


Article 6-The association bodies are shown below.


1-General assembly, 


2-Board of Directors,


3-Supervisory Board,


Formation of the General Assembly of the Association, Time of Assembly and Call and Meeting Procedure


Article 7- The General Assembly is the most competent decision-making body of the association and consists of members registered with the Association. In case a branch office of the association is established, if the association has three or less branches, it consists of members registered in the headquarters and branches; if the association has more than three branches, registered members at the headquarters are transferred to the branches and it consists of delegates elected at the general assemblies of branches. 


General Assembly:


1-Ordinary assembly gathers at the time specified in this Regulations,


2-In cases where the board of directors or audit board deems it necessary or by the written application of one-fifth of the members, call for extraordinary assembly occurs. If the board of directors does not call the general assembly to convene, the magistrate shall appoint three members to call the general assembly to convene upon the application of one of the members.

Ordinary general assembly convenes every 3 years, in December, on the day, place and time to be determined by the board of directors.


Call Procedure


The board of directors arranges the list of members who are entitled to attend the general assembly according to the regulations of the association. The members who are entitled to attend the general assembly are called to the meeting at least fifteen days in advance, by announcing the date, time, place and agenda of the meeting in at least one newspaper or on the website of the association, by notifying in writing or by sending a message to the e-mail address or contact number reported by the member or using local broadcasting tools. If the meeting cannot be held due to lack of quorum, the day, hour and place of the second meeting shall be stated in this call as well. The period between the first meeting and the second meeting cannot be less than seven days or more than sixty days.

If the meeting is adjourned for any other reason than a lack of quorum, this is announced to the members in accordance with the call procedure made for the first meeting by specifying the reasons for the adjournment. The second meeting must be held no later than six months after the date of adjournment. The members are recalled to the second meeting according to the principles mentioned in the first clause.

The general assembly meeting cannot be adjourned more than once.


Meeting Procedure


In cases of charter amendment and Association's annulment, the general assembly shall convene with the participation of two thirds of the absolute majority of the members who are entitled to participate; if the meeting is postponed due to lack of quorum, quorum is not required in the second meeting. However, the number of members attending this meeting may not be less than twice the total number of members of the boards of directors and auditors.

The list of the members who are entitled to attend the general assembly shall be made available at the meeting place. The identity documents of the members who will enter the meeting place shall be checked by the members of the board of directors or the officers to be appointed by the board of directors. Members enter the meeting place by signing across their names in the list organized by the board of directors.

If the quorum for the meeting is met, the case shall be determined by a minute and the meeting shall be opened by the chairperson of the board of directors or one of the members the board of directors appointed by him/her. If the meeting quorum is not met, a minute shall be prepared by the board of directors.

After the opening, a council committee is formed by appointing a chairperson and a sufficient number of deputy chairpersons and secretaries to manage the meeting.

In the voting for the election of the association bodies, the members who cast votes must show their identity to the council committee and sign across their names in the attendants  list. 

The chairperson of the council committee is responsible for the management and security of the meeting. 

Only the items on the agenda are discussed in the general assembly. However, it is mandatory that issues requested to be discussed in writing by one-tenth of the members present at the meeting are included in the agenda.

Each member has one vote in the general assembly, and the member must use their vote in person. Honorary members may attend general meetings but cannot vote. If a legal person is a member, the chairperson of the board of the legal person or the person to be appointed by the legal person shall vote.

The issues discussed and the decisions taken in the meeting are written in a minute and signed by the chairperson and the secretaries.  At the end of the meeting, the minutes and other documents are submitted to the chairperson of the board of directors. The chairperson of the board of directors is responsible for the protection of these documents and for submission to the newly elected board of directors within seven days. 


Voting and Decision Making Procedures and Forms of the General Assembly


Article 8-At the general assembly, unless otherwise agreed, the voting shall be open. In the open voting, the method specified by the chairperson of the general assembly shall be applied. 

In case of secret voting, papers or ballots sealed by the chairperson of the meeting shall be put into an empty container after the members do their part, and after the voting is finished, an open count is done and the result is determined.

The decisions of the general assembly shall be taken by the absolute majority of the members attending the meeting. Charter amendment and Association's annulment decisions can only be taken by a two-thirds majority of the members present at the meeting.


Decisions that do not necessitate a meeting or a call


Decisions taken with the written participation of all members without gathering and the decisions taken by all the members of the association gathered without complying with the calling procedure written in these regulations. Such decision taking does not replace the regular meeting.


Duties and Powers of the General Assembly


Article 9-The following matters are discussed and resolved by the General Assembly.    


1-Electing the association bodies,


2-Charter amendments,


3-Discussing the reports of the board of directors and supervisory board and acquittal of the board of directors,


4-Discussing the budget prepared by the board of directors and accepting as the same or by amendment,


5-Supervision of the other Association bodies and their dismissal for justified reasons where deemed necessary,


6- Reviewing and resolving objections to the decisions of the board of directors regarding denial of or removal from membership,


7-Authorization of the board of directors for the purchase of immovable properties necessary for the association or for the sale of existing immovable properties,


8-Reviewing the regulations to be prepared by the board of directors regarding the activities of the association and approving as the same or by amendment,


9-Determination of the amounts of wages and all kinds of allowances, travel allowances and compensations to be given to the non-public official members of the board of directors and supervisory board of the association and of daily wages and travel allowances to be given to the members to be appointed for association services,


10-Deciding on the participation and separation of the association in federations,


 11- Deciding on the establishment of branches of the association and authorization of the board of directors for the execution of the transactions related to the branch decided to be established,


12-Operation of the association in international activities, participation in and separation from associations and organizations abroad,


13-Establishing a foundation,


14-Association's annulment,


15-Reviewing and resolving the other proposals of the board of directors,


16-As the most competent body of the Association , performing the works and using the powers not given to any other body of the association,

17-Performing other duties specified in the legislation to be performed by the general assembly.


Organization, Duties and Powers of the Board of Directors


Article 10-The board of directors is elected by the general assembly as five original and five substitute members. 

The board of directors determines the chairperson, deputy chairperson, secretary, accountant and member by making a decision in its first meeting after the election.      

If there is an opening in the original membership of the board of directors due to resignation or other reasons, it is obligatory to call the substitute members to duty in the order of majority of votes in the general assembly. 


Duties and Powers of the Board of Directors 


The Board of Directors fulfills the following issues.


1-To represent the Association or to authorize one of its members or a third party in this respect,


2-To make transactions related to income and expenditure accounts and to prepare and present the budget for the next term to the general assembly,


3-To prepare the regulations related to the work of the association and submit it for the approval of the general assembly,


4-To buy immovable properties with the authority given by the general assembly, sell the movable and immovable properties of the association, build a building or facility, make a lease agreement, establish pledge, mortgage or real rights in favor of the association,


5-To ensure the execution of the transactions related to opening branches with the authority given by the general assembly,


6-To ensure the supervision of the branches of the association,


7-To provide the opening of representations in places deemed necessary,


8-To implement the decisions taken in the general assembly,


9-To regulate the association's business account table or balance sheet and income statement at the end of each activity year and the report explaining the activities of the board of directors,


10-To ensure the implementation of the budget,


11-To decide on the issues of member recruitment to or removal from the association,


12- To take all kinds of decisions within the scope of its authority to realize the purpose of the association,


13-To carry out other duties and use the powers assigned to it by the legislation,


Organization, Duties and Powers of the Supervisory Board


Article 11-The supervisory board shall be elected by the General Assembly as three original and three substitute members. 

If there is an opening in the original membership of the supervisory board due to resignation or other reasons, it is obligatory to call the substitute members to duty in the order of majority of votes in the general assembly.


Duties and Powers of the Supervisory Board


The supervisory board shall audit whether the association operates in accordance with the purpose stated in the charter and with the works determined to be carried out for the realization of the purpose and whether the books, accounts and records are kept in accordance with the legislation and the charter of the association according to the principles and procedures determined by the association charter and at intervals not exceeding one year and shall submit the results of the audit to the board of directors as a report and to the general assembly when it convenes.

The supervisory board may request the general assembly to be called for a meeting when necessary. 


Income Sources of the Association


Article 12-The income sources of the association are listed below.


1-Membership fee: The entrance fee and annual fee to be taken from the members are determined by the general assembly and collected by the board of directors.


2-Branch payment: 50% of the member fees collected by the branches to meet the general expenses of the association shall be sent to the head office once in every six months,


3-The donations and aids made by the real and legal persons to the association,


4-Income generated from activities such as tea and dinner meetings, trips and entertainment, representations, concerts, sports competitions and conferences organized by the association,


5-Income from the association's assets,


6- Donations and aids to be collected in accordance with the provisions of the legislation on collection of aid,


7-Income from the commercial activities carried out by the association in order to provide the income needed to realize its purpose,


8-Other income.    

Bookkeeping Principles and Procedures of the Association and Books to be Kept


Article 13-Bookkeeping principles;

The association is to keep books on a business account basis. However, if the annual gross income exceeds the limit stated in Article 31 of the Associations Regulation, books shall be kept on a balance sheet basis starting from the following accounting period. 

In the event that the association switches to a balance sheet basis, if the accounts fall below the above-mentioned limit for two consecutive accounting periods, it can return to business account basis from the following year. 

Regardless of the above-mentioned process, books can be kept on a balance sheet basis with the decision of the board of directors.

If the association opens a commercial enterprise, books are kept separately for this commercial enterprise according to the provisions of the Tax Procedure Law.


Record Procedure


The books and records of the association shall be kept in accordance with the procedures and principles stated in the Associations Regulation. 


Books to be Kept


The following books are kept in the association.

a) The books to be kept on the business account basis and the principles to be followed are as follows:


1-Decision Book: The resolutions of the board of directors are written in this book in the order of dates and numbers, and the decisions are signed by the members attending the meeting.


2-Member Registry Book: The identity information of the members of the association, the entry and exit dates to the association are recorded in this book. The amount of entry and annual fees paid by the members can be recorded in this book.


3-Document Record Book: Incoming and outgoing documents are recorded in this book in the order of dates and sequence numbers. The original copies of incoming documents and copies of outgoing documents are filed. Documents incoming or outgoing by e-mail are kept by printing them out. 


4-Business Account Book: Incomes received and expenses made on behalf of the association are clearly and regularly recorded in this book.


5-Receipt Document Record Book: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of the recipients of these documents and the dates they received and returned them are recorded in this book. 


6-Asset Book: Date and form of acquisition of the assets belonging to the association and the places where they are used or given to and the deleting of those who have filled their period of use are recorded in this book. 


It is not compulsory to keep the Receipt Document Record Book and the Asset Book. 


b) The books to be kept on the balance sheet basis and the principles to be followed are as follows:


1-The books recorded in subclauses 1, 2 and 3 of clause (a) shall also be kept in the case of keeping books on balance sheet basis.


2-Daybook and Ledger: The procedure of recording and keeping these books is done according to the principles of Tax Procedural Law and General Communique on Accounting System Application published according to the authorization given by this Law to the Ministry of Finance.


Approval of Books


The books which are obligatory to be kept in the association (except for the Ledger) are approved by the provincial directorate of associations or notary before they start to use. The use of these books is continued until the pages are finished and no intermediate approval of the books is made. However, the Daybook, which is kept on a balance sheet basis, must be approved every year in the last month before the year in which it will be used.


 Income Statement and Balance Sheet Regulation


In the event that records are kept on a business account basis, a "Business Account Table" is issued at the end of the year (31 December) (as specified in ANNEX-16 of the Associations Regulation). If books are kept on a balance sheet basis, the balance sheet and income statement are prepared at the end of the year (31 December) based on the General Communique on Accounting System Application published by the Ministry of Finance.


Income and Expense Transactions of the Association


Article 14-Income and expense documents;

The incomes of the association are collected by the "Receipt Document" (with a sample in ANNEX-17 of the Associations Regulation). In the event that the income of the association is collected through banks, documents such as receipt or bank statement issued by the bank replace the receipt document.

The expenses of the association are made with expense documents such as invoices, retail sales receipts and self-employment invoices. However, for the expenses of the association under the Article 94 of the Income Tax Law, expense bills are used as expenditure documents in accordance with the provisions of the Tax Procedural Code; for the expenses not in either scopes (examples in ANNEX-13 of the Associations Regulation), the "Expense Receipt" or "Bank Receipt" documents are used as expenditure documents.

The delivery of free goods and services to individuals, institutions or organizations by the Association (with an example in ANNEX-14 of the Associations Regulation) is made by "Aid Delivery Certificate". The delivery of free goods and services to the association by individuals, institutions or organizations (with an example in ANNEX-15 of the Associations Regulation)  is accepted with the "Aid Receipt Certificate". 

These documents shall be printed by volumes or electronic systems and typewriters composed of fifty original and fifty counterfoil self-carbonated papers with consecutive serial and sequence numbers, in the form and size shown in Annex-13, Annex-14 and Annex-15 and in printing form or continuous paper form. Documents to be printed in form or continuous form must be of the specified nature.


Receipt Documents


The "Receipt Documents" to be used in the collection of the incomes of the association (in the form and size as shown in ANNEX-17 of the Associations Regulation) are printed by printing presses by the decision of the board of directors. 

The provisions of the Associations Regulation shall be acted upon in respect of the printing and control of receipts, receiving them from printing presses, recording them in the books, transfer over hand between old and new accountants and in issues related to the use of such receipts by person or persons to collect incomes on behalf of the association and delivery of collected incomes.


Certificate of Authority


Person or persons to collect income on behalf of the association except for the original members of the board of directors are determined by the decision of the board of directors by indicating the period of authorization. The "Certificate of Authority" (in Annex-19 of the Associations Regulation), which contains the open identity, signature and photographs of the persons who will collect income, is issued in two copies by the association and approved by the chairperson of the board of directors. Original members of the board of directors may collect income without the certificate of authority.

The duration of the certificates of authority shall be determined by the board of directors as maximum one year. Expired certificates are renewed according to the first clause. In cases such as expiration of the period of authorization or resignation, death or termination of duties of the person for whom a certificate of authority is issued, it is obligatory to submit the certificates of authority to the board of directors within one week. In addition, the authority to collect income can be canceled at any time by the decision of the board of directors.


Storage Period of Income and Expense Documents;


The receipts, expense documents and other documents used by the association, excluding the books, shall be kept for a period of 5 years in accordance with their order in the books in which they are recorded by numbers and dates, without prejudice to the periods specified in the special laws. 


 Declaration


Article 15- The "Association Declaration" (in ANNEX-21 of the Associations Regulation) related to the results of the activities of the association for the previous year and the results of the income and expense transactions at the end of the year shall be given to the relevant administrative authority by the chairperson of the association within the first four months of each calendar year after being approved by the board of directors of the association. 


Notification Obligation    


Article 16-Notifications to be made to the local authority;


General Assembly Final Notification


Within thirty days following the ordinary or extraordinary general assembly meetings, the General Assembly Final Declaration, which includes the original and substitute members elected to the board of directors and supervisory board and other bodies (in Annex-3 of the Associations Regulation), shall be submitted to the local administrative authority. In case of a charter amendment in the general assembly meeting, the minutes of the general assembly meeting, the old and new forms of the amended articles of the charter, the last form of the association charter signed by the absolute majority of the members of the board of directors, shall be given to the local administrative authority in the time specified in this clause and in the annex of a writing.


Notification of Immovable Properties


The immovable properties acquired by the association shall be notified to the local administrative authority by filling the "Immovable Property Notification" within thirty days following their registration to the title deed (in ANNEX-26 of the Associations Regulation). 

Notification of Receiving Aid from Abroad

In the event that the Association will receive assistance from abroad, the "Notification of Receiving Aid from Abroad" (in ANNEX-4 of the Associations Regulation) is filled out before the assistance is received and the local administrative authority is notified.

It is imperative that cash assistances are received through banks, and the notification requirement must be fulfilled before use.


Notification of Changes


Change in the residency of the association shall be notified to the local administrative authority within thirty days following the change by filling the "Change in Residency Notification", and changes in association bodies out of the general assembly meeting shall be notified to the local administrative authority within thirty days following the change by filling the "Change in Association Bodies Notification". 

Amendments to the charter of the Association shall also be notified to the local administrative authority in the annex of the general assembly final declaration within thirty days following the general assembly meeting where the amendment is made.


Internal Audit of the Association


Article 17-Internal audit may be conducted in the association by the general assembly, board of directors or the supervisory board, as well as by independent auditing institutions. The fact that an audit has been conducted by the general assembly, the board of directors or independent auditors does not eliminate the obligation of the supervisory board.

The audit board conducts the audit of the assembly once a year at the latest. The general assembly or the board of directors may conduct audits when necessary or may order an audit from the independent auditors.


Borrowing Procedures of the Association    


Article 18-In order to realize its purpose and carry out its activities, the association may make borrowings, if necessary, by decision of the board of directors. This borrowing can be made in cash, as well as in purchasing goods and services on credit. However, this borrowing cannot be made in amounts that cannot be met by the income sources of the association or in such a way as to push the association into financial difficulty. 


Establishment of the Branches of the Association


Article 19-The Association may establish branches by the decision of the General Assembly where necessary. For this purpose, the Board of Founders of at least three persons authorized by the board of directors of the association shall give the branch establishment declaration and the necessary documents specified in the Associations Regulation to the highest administrative authority of the place where the branch will be opened.


Duties and Powers of Branches 


Article 20-Branches are the internal organizations of the association that cannot have a legal entity, which is responsible and authorized for autonomous activities in accordance with the purposes and services of the association, and is responsible for all receivables to be born of its activities.


Bodies of Branches and Provisions to be Applied to Branches


Article21- The bodies of the branch are the general assembly, the board of directors and the auditors board.

The general assembly is composed of registered members of the branch.   The board of directors is elected as five original and five substitute members and the supervisory board is elected as three original and three substitute members by the general assembly of the branch. 

The duties and powers of these bodies and other provisions related to the association contained in this regulation are also applied in the branch in the framework stipulated by the legislation.


General Assembly Meeting Times of Branches and How They Will be Represented at the General Assembly


Article-Branches are required to complete their ordinary general assembly meetings at least two months before the head office general assembly meeting.

The ordinary general assemblies of branches are convened every 3 years, in October, on the day, place and time determined by the branch board of directors. 

Branches are obliged to submit a copy of the general assembly final declaration to the local administrative authority and the headquarters of the association within thirty days following the date of the meeting.

If there are three or less branches, branches have the right to participate in the head office general assembly with the direct participation of all members; if there are more than three branches, they have the right to participate in the head office general assembly through delegates as one (1) for each twenty (20) members registered in the branch, and if the number of remaining members is more than 10, as one additional delegate for these members. 

Delegates elected at the last branch general assembly participate in the head office general assembly. Members of the headquarter's board of the directors and audit board can participate in the headquarter general assembly but cannot vote unless they are elected as delegates on behalf of the branch. 

Those on duty at the board of the directors and audit board of the branches are removed from their posts at the branches when they are elected to the headquarter's board of the directors and audit board.


Establishing a Representation


Article 23-The Association may establish representation offices by the decision of the General Assembly where necessary. The address of the representation shall be notified in writing to the local administrative authority of that place by the person or persons who are appointed as representatives by the decision of the board of directors. Representation offices cannot be represented at the general assembly of the association. Branches cannot establish representation offices.


How the Charter Will be Amended


Article 24-Charter amendments may be made by the decision of the general assembly. 

2/3 majority of the members who are entitled to attend and vote in the general assembly is required in order to make amendments in the charter in the General Assembly. If the meeting is postponed due to lack of majority, no majority will be sought in the second meeting. However, the number of members attending this meeting may not be less than twice the total number of members of the boards of directors and auditors.

The quorum required for the amendment of the charter is 2/3 of the votes of the members attending the meeting and who are entitled to vote. Charter amendment voting in the general assembly is done by open voting. 


Association's Annulment and Liquidation of Assets


Article 25-The General Assembly may decide the Association's Annulment at any time. 

2/3 majority of the members who are entitled to attend and vote in the General Assembly are required to discuss the issue of annulment in the General Assembly. If the meeting is postponed due to lack of majority, no majority will be sought in the second meeting. However, the number of members attending this meeting may not be less than twice the total number of members of the boards of directors and auditors.

The quorum required to decide on annulment are 2/3 of the votes of the members attending the meeting and who are entitled to vote. Annulment decision voting in the General Assembly is done by open voting. 


Liquidation Procedures


When the decision of annulment is made by the general assembly, the liquidation of the money, property and rights of the association is made by the liquidation board consisting of the last board members. These transactions shall be commenced on the date of the decision of the general assembly related to annulment or the date self-termination is finalized. The expression "In Liquidation" shall be used at the beginning of the association name in all transactions within the liquidation period. 

The liquidation board is responsible and authorized for the completion of the liquidation process of the money, property and rights of the association from beginning to the end in accordance with the legislation. This board first examines the association's accounts. During the examination, the books, receipts, expense documents, title and bank records and other documents of the association shall be determined and their assets and liabilities are recorded in a minutes. During the liquidation procedures, the creditors of the association shall be called and the goods, if any, shall be converted into cash and paid to the creditors. In the event that the association is a creditor, the receivables are collected. After the collection of receivables and the payment of debts, all the remaining money, property and rights are transferred to the place determined in the general assembly. If no place is determined for transfer in the General Assembly, they shall be handed over to an association in the same city which is closest to the purposes of the annulled association and has the highest number of members at the date of annulment.

All transactions related to liquidation shall be indicated in the liquidation report and the liquidation procedures shall be completed within three months, excluding the additional periods granted by the local administrative authorities for a just cause.

Following the completion of liquidation and transferring of the money, property and rights of the association, it is obligatory that the liquidation committee notify the administrative authority in seven days of the place where the headquarters of the association is located with liquidation report attached. 

Members of the last board of directors are responsible for" keeping the books and documents of the association in the capacity of the liquidation committee. Management Board members whose terms have ended can be re-elected. Keeping period of these books and records are five years. 


Lack of Provision


Article 26-For the matters not mentioned in this regulation, the provisions of the Associations Law, the Turkish Civil Code and the Associations Regulation referring to these laws and other relevant legislations are applied.